Meeting and Event Forms
Per 4-H Policy, “4-H members and adult volunteers are provided limited accident coverage when taking part in or attending an approved, regularly supervised 4-H activity”.
- All facilities/locations for 4-H meetings (project & club), events & activities must be logged.
- Please submit at least 30 days prior to the event/meeting so all paperwork (if required) can be processed.
All gatherings/meetings (organized by 4-H youth/adults) are to be logged using the link below.
The meeting survey is used for, but is not limited to, activities such as club meetings, project meetings, field trips, pizza parties, picnics or other social gathering, committee meetings at the project, club or county level.
All events (multi-club/county participation and/or open to public) are to be logged using the link below.
The event survey is used for, but is not limited to, activities such as Field Days (presentation day, fashion review, food fiesta, showmanship clinics and more),Fundraising Events at the project, club or county level, Achievement Night, Countywide Social Events.
All Facility Use requests must be processed by the 4-H Office. Volunteers are not to sign any contracts, agreements or applications.
A Survey is to be completed for all meetings, activities and events even if a formal use agreement is not required. This is a record for insurance and planning purposes.
An incident is an event or interaction with another person in the program that concerns you and your involvement in 4-H. The purpose of the report is to document your issue and initiate a staff inquiry about the issue.
The 4-H Program Representative is available to listen to all incidents, advise you on how to proceed or become involved when required.
When you feel you need some support in the 4-H Program, please contact contact the office at 925-646-6532 and complete an Incident Report.