Volunteer Resources
ACTIVITY REQUESTS
2023-2024 4-H ACTIVITY REQUEST
Please do the following 4-6 weeks prior to event:
a) Contact the facility you wish to use to check availability and set dates. Have them hold the dates if possible.
b) Ask if the facility requires a Facility Use Application. If yes, obtain a blank pdf copy or a website link.
c) Ask if the facility requires a Certificate Of Insurance. If yes, get a the details required by the facility.
d) Return and complete the Activity Request Survey.
Note:
- Please allow 4-6 weeks for processing.
- All 4-H activities needing an agreement/contract must be logged and approved by 4-H Staff prior to the start date.
- Any 4-H activity will not be covered by 4-H insurance and the host(s) will be held responsible for any subsequent outcomes if contract is signed by anyone other than 4-H staff.
- All the submitted information is used to approve your 4-H activity and comply with the 4-H policy. This information is also used to post details on the county website and calendar.
| IS FUA Required? | Situations | Examples |
| FUA Always Requied |
When an Agreement by another party contains indemnification or liability language other than UC’s standard proportionality language. Renting /reserving space from city, county. If a company, church, grange, etc. requires proof of insurance to be submitted, i.e. declaration page insurance document. If the location is holding shooting sports events/ activities typically private residence/ company. Shooting ranges will have applications to modify. Garden tours open to the public. If there is no agreement or application. |
A Park Rental Agreement may seem straight forward however there is a damage paragraph that transfers any, and all damages, injuries, and other risks to the user regardless of who is at fault. An attachment A or B is needed to modify this agreement. School district agreement indemnification language transfers all risk to the user. A local resident has property that may be used for shooting sports; but does not have insurance. UC cannot enter into an agreement with the local resident, as there may be inherent dangers on the property that UC is unaware of and cannot control. |
| Best Practice - FUA Preferred; but not required |
Frequent or routine meetings at a home or other organization that does not have an existing agreement. |
Monthly 4-H project meetings held at project leader’s home. Low risk activities – meetings, etc. but no inherent risks of activities such as power tools, ladders, etc. |
| FUA Not Required |
Public park or other public space without reservation. One-time (or infrequent) meeting at a home. |
The example is a one-time 4-H project meeting at the adult volunteer leader’s home. If the event is higher risk, such as a pruning demonstration on public property, involving participants, inviting the public and use of power tools, ladders and climbing, etc., then activity waivers would be recommended for all participants. |
NEW Volunteer Recruitment Tools
Checkout the new volunteer recruitment and outreach tools from National 4-H Council:
FLYERS
RECRUITMENT POSTERS / PHOTOS
Project Resource Leader
The 4-H YDP Resource/Key Adult Volunteer:
Provides specialized leadership and support in one or more project areas by encouraging and guiding volunteers to plan and conduct quality project educational project experiences.
Develops resources for project volunteers.
Conducts project-related events and activities.
Attends training workshops to keep up to date on new developments and availability of teaching materials in the subject matter area(s).
Trainings
Incident Report
An incident is an event or interaction with another person in the program that concerns you and your involvement in 4-H. The purpose of the report is to document your issue and initiate a staff inquiry about the issue.
The 4-H Program Representative is available to listen to all incidents, advise you on how to proceed or become involved when required.
When you feel you need some support in the 4-H Program, please contact contact the office at 925-646-6532 and complete an Incident Report.